Reviewing and Approving Time Off Requests
Overview
When a team member submits a time off request, it appears in your Leave Management queue for review. You approve or deny the request, classify the type of leave, and optionally leave a comment for the employee.
This article covers how to find pending requests, review them, and take action.
This action requires manager-level access. The Leave Management queue and approval controls described here are only available to users with manager permissions.
--[Image: Leave Management list showing a mix of Pending, Approved, and Denied request cards with status badges]--
How to Access Leave Management
From the sidebar, tap Time Off → Time Off Management. This opens the full list of time off requests from your team.
The Request List
Each card in the list shows:
| Element | What it shows |
|---|---|
| Status badge | The current status — Pending (orange), Approved (green), Denied (orange), Cancelled (orange) |
| Employee name and role | Who submitted the request and their project role |
| Start and end dates | The requested time off period |
| Reason and comment | The reason selected and the note the employee wrote |
| View button | Opens the full request detail |
Filtering the List
Use the controls at the top of the screen to narrow down the list:
- Search bar — filter by employee name
- Employee Role — show requests from Foremen or Technicians only
- Start Date / End Date — filter by date range
Reviewing and Taking Action
Find the request
From the Leave Management list, find the request you want to review and tap View.
- Use the search bar or role filter to locate requests faster.
Review the request details
The detail screen shows the employee's name, role, requested dates, reason, and their comment. Review the information before taking action.
Select the time off type
Choose the category that applies to this request:
- PTO — Paid time off
- Non-PTO — Unpaid or non-accrued time off
- Sick — Illness or medical appointment
- Bereavement — Death in the family or related leave
- Holiday — Company or public holiday
Select your action
Choose Approve or Deny.
- If you select Deny, a popup opens asking for a reason — this is required and visible to the employee.
Tap Submit
Your decision is saved. The employee receives a push notification with the outcome. The request moves to the Approved or Denied status in both your list and theirs.
--[Image: Request detail screen showing the Time Off Type radio buttons and Approve/Deny action selector]-- --[Image: Deny reason popup with the comment input field]--
After Taking Action
Once you approve or deny a request, the detail screen becomes read-only. It shows:
- The time off type you selected
- The outcome: "Time Off Request is Approved." or "Time Off Request is Denied."
You cannot change a decision after submitting. If a correction is needed, contact your administrator.
Things to Know
You assign the time off type — the employee does not. Employees choose a general reason when submitting (Vacation, Sick Leave, etc.) but the formal classification — PTO, Non-PTO, Sick, Bereavement, or Holiday — is set by you when you approve.
Denial reasons are visible to the employee. Whatever you write in the denial comment is shown to the employee in their request details. Write a clear, professional reason that helps them understand the decision.
Employees can update a pending request within 48 hours. If an employee edits their request before you act on it, you will receive a new notification. The updated details replace the original — review the current version before deciding. See → Managing Your Time Off Requests.
Approved and denied decisions are final. There is no undo from the app. If a decision needs to be reversed, contact your administrator.