The Resource Calendar
Overview
The Resource Calendar is a panel that slides open when you click on a team member in the resource list. It shows their entire month at a glance — which days they are assigned to a project, which days they have time off pending or approved, and which days they are available with no assignment.
This is one of the most useful views in Resource Management for spotting scheduling gaps, conflicts, and overbooked days before they become a problem.
--[Image: Resource calendar panel open for a team member, showing the monthly stats, calendar grid with colored dots, and the time off requests list at the bottom]--
How to Open the Calendar
From the Resource Management screen, click on a team member's avatar in the resource list. The calendar panel slides in from the bottom of the screen, pinned below the resource list.
Click the ✕ in the top-right of the panel to close it. Clicking a different resource swaps the panel to show that person's calendar.
Monthly Statistics
At the top of the panel, four counters summarize the selected person's month:
| Stat | What it counts |
|---|---|
| Assigned | Days this month where the person has at least one active project assignment |
| Pending Time Off | Days covered by a time off request that has not yet been approved — shown in orange if greater than 0 |
| Approved Time Off | Days where time off has been approved |
| Non Assigned | Working days with no project assignment and no approved time off |
Non Assigned days highlight gaps in your team's coverage. A high Non Assigned count for a resource may mean they need to be added to a project for that period.
The Calendar Grid
Below the stats, the calendar shows the full month in a Sunday-to-Saturday grid. Each day can show one or more colored dots indicating what is happening on that day:
| Dot color | What it means |
|---|---|
| Project color (unique per project) | The person is assigned to that project on this day |
| Yellow | The person is Overbooked — assigned to more than one project on this day |
| Orange | Pending time off request covering this day |
| Green | Approved time off covering this day |
| Red | Holiday |
A day can show multiple dots if the person has overlapping assignments or a mix of assignment and time off. Yellow (Overbooked) takes priority visually.
Today's date is highlighted with a distinct background to help orient you in the month.
Navigating Months
Use the ← → arrow buttons on either side of the month label to move forward or backward. The stats and calendar grid update to reflect the selected month.
The Legend
Below the calendar grid, a color legend identifies each project by its assigned color. This makes it easy to tell at a glance which project a dot belongs to when a resource is assigned to multiple projects.
Holidays
Below the legend, a collapsible Holidays section lists any holidays falling within the selected month. Each entry shows the holiday date and name. Red dots on the calendar grid correspond to entries in this list.
Time Off Requests
At the bottom of the panel, the Time Off Requests section lists all leave requests for the selected month:
| Element | What it shows |
|---|---|
| Date range | The start and end dates of the request |
| Status | Pending (orange) or Approved (green) |
Click any time off request in this list to open the leave review popup, where you can approve, deny, or adjust the dates.
→ See Reviewing a Time Off Request from the Calendar for the full guide on that flow.
Things to Know
The calendar only shows data for the selected month. Use the arrow buttons to navigate to other months — past or future.
Clicking an Overbooked day does not open a detail view. The yellow dot is a visual indicator only. To understand which projects are causing the overlap, check the person's assigned projects from their resource detail page. See → Resource Detail: Projects, Crews, and Shifts.
The calendar reflects approved time off, not pending. A pending time off request shows as an orange dot but does not block the person's availability until it is approved.